1. Introduction & Core Commitment

Best Foundation International Basic School (“the School,” “we,” or “us”) is dedicated to protecting the privacy and personal data of our students, parents, legal guardians, and portal visitors. This Privacy Policy outlines how we collect, store, secure, process, and manage personal data through our official website, digital portals, admissions frameworks, and administrative processes. We operate under a strict code of institutional integrity, ensuring all data handling aligns with regional educational acts and international data protection practices.

2. Information We Collect

To enforce school policies, manage admissions, track academic benchmarks, and process financial accounts, the School collects personal information across two main areas:

A. Information Provided Directly by Parents & Guardians

• Biographical Profiles: Names, dates of birth, and identity documentation required to verify the strict age limits of student applicants during the admission process.
• Contact Portals: Phone numbers, email addresses, and residential drop-off locations to coordinate prompt club activity pick-ups (Wednesdays and Fridays at 3:30 PM).
• Financial Verification Logs: Digital copies of bank deposits, transaction numbers, and mobile money validation paths submitted to the administration to clear term fees and update structured payment plan schedules.
• Medical Compliance Records: Explicit physical written consent notes, allergy files, and prescriptions required by our administrative staff to safely manage medication on campus.
• Security Clearances: Names and government-issued ID data of designated guardians authorized to access the campus and complete student pick-ups using institutional ID cards.

B. Information Collected Automatically via Digital Platforms

• Device & Analytics Metadata: IP addresses, browser types, screen aspect ratios, and access timestamps collected to optimize how our policy repositories and site frameworks fit on mobile devices.
• Cookies & Session Trackers: Mini data structures used to save application form workflows and ensure security when submitting admissions records or structural inquiries.

3. How We Use Collected Data

The information we collect is used strictly to run the institution, ensure student safety, and uphold administrative standards. We use this data to:

• Process admissions and verify academic testing eligibility for new upper-class applicants.
• Enforce attendance tracking, log daily punctuality milestones, and verify written absence excuses.
• Manage continuous assessment accounts (40% continuous assessment, 60% end-of-term exams) and deliver academic progress reports directly to parents at the close of each term.
• Track structural payment steps (50% reopening tier, 25% Week 4 milestone, 25% Week 8 balance) and apply the mandatory 5% late administrative charge when necessary.
• Verify student eligibility for extracurricular competitions based on our minimum 55% academic average requirement.
• Address cyberbullying or disciplinary cases under the Level 3 Offense framework by tracking verified online or digital infractions.

4. Data Retention & Storage Controls

Best Foundation International Basic School does not keep personal information longer than necessary. We retain student academic history, financial transactions, and code of conduct logs in line with legal, educational, and audit requirements. After a student graduates or completes a formal withdrawal (which requires a one-month advanced written notice), their records are securely archived or deleted according to standard school guidelines.

5. Data Sharing & Third-Party Disclosure

The School does not sell, rent, trade, or share personal data with external marketing groups. Information is shared only under the following strict conditions:

• Educational Authorities: Sharing with national boards and regulatory bodies to confirm promotion standards, register for official examinations, or report on mandatory safety drills.
• Authorized Financial Institutions: Sharing with partner banks or official mobile money systems to confirm transactions and prevent payment errors.
• Legal Compliance: Disclosing information when legally required to protect student safety, secure the campus, or address severe Level 3 offenses (such as vandalism, theft, or assault) under a lawful request.

6. Rights of Parents, Guardians, and Users

Parents and legal guardians hold full parental rights over their child’s personal data. You have the right to:

• Review or request a copy of your child’s digital or physical academic progress reports, financial logs, and medical clearances.
• Request corrections to contact details, security pickup lists, or medical information.
• Update your list of designated guardians to ensure the correct handling of institutional pick-up cards.

7. Policy Changes & Updates

The School may update this Privacy Policy from time to time to match updates to our school rules, school management software, or data protection laws. Any changes will be posted on this page with an updated modification date. We encourage parents to check this page regularly to stay informed about how we safeguard our school community’s data.

8. Contact & System Inquiries

If you have any questions about this Privacy Policy, your personal data, or the security measures used on our website, please contact the Main Administrative Office directly during regular school operational hours (Monday through Friday, 7:00 AM to 4:00 PM).